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"This isn't accounting software."
"It's a bookkeeping assistant."

Your own assistant that puts your receipts, invoices, bills, statements into the one you already use.

Meet Grace — the AI system behind SmartBookkeeping. Designed to take the pain out of data entry.

The problem with current data entry tools

"...why are 'smart' data-entry tools not that smart?"

"...Why is this so complicated... I just want to send the file and it does the rest for me?"

"...why am I still using a middle platform?"

"...just take the receipt and file it… It can't be that hard!"

Grace does the part other data entry tools struggle with.

Try for Free

Compatible with Xero only

30-day trial with included processing credit. Usage depends on document complexity.

Frictionless allocation and assignment — straight into Xero.

Bills, invoices, statements and journals handled automatically.

Your job becomes checking, not typing.

See how Grace can help?

Take this short quiz — 11 questions, 2 minutes — and get an instant report showing how it would fit your business.

See how Grace can help?

Email your receipt (wherever you are) to your assistant and it puts it straight into your accounting software for you. It emails back telling you exactly what it did.

Accepts one off instructions:

"…file these bills to New Co Ltd and assign them as repairs & maintenance costs."

"…recharge this bill: Leaseholder 1: 30%, Leaseholder 2: 30%, Freeholder: 40%. This is a service charge expense."

"…Has this bill already been paid?"

"Grace file these bills to New Co Ltd"

"Grace, create a journal entry using the attached spreadsheet and post the balance to the Agent Clearing account."

What Grace does (and why it's different)

Grace was built to work like a human bookkeeper, available 24/7 — not a rules engine or a processing tool.

  • You interact by email, exactly as you would with a real person.
  • No middle platform, no separate portal, and no re-keying.
  • Directly connected to Xero and prepares drafts, ready for review.
  • Just send your file(s) with instructions and it does the rest.

Grace understands intent, context, and your business setup — not just documents.

Core capabilities

  • Process bills and invoices
  • Assigns chart of accounts & tracking
  • Native speaking — you just talk to her
  • File bank and agent statements line by line
  • Read spreadsheets (XLS / CSV)
  • Create journals on request
  • Handle recharges automatically
  • Support multiple companies
  • Answer bookkeeping questions
  • Create and send invoices from Xero on the go
  • Can be taught rules to improve accuracy
  • Takes custom instructions

"Grace new rule: when you see DD Booking.com then assign as Commission Fees."

"staying on-top of the books used to be my least favourite part of running a business.... now its kind of fun"

— Oliver Bruh, founder RealCapitalApartments.com

Frictionless allocation and assignment — straight into Xero.

Bills, invoices, statements and journals handled automatically.

Your job becomes checking, not typing.

See how Grace can help?

Take this short quiz — 11 questions, 2 minutes — and get an instant report showing how it would fit your business.

See how Grace can help?

Xero Drafts

  • Creates Xero drafts only — never posts automatically
  • Applies accounts, VAT logic & tracking categories
  • Customisable - Can be taught company specific rules
  • Understands one-off instructions: "split this between Fleet Road & Elgin Avenue"
  • Handles XLS spreadsheets and PDF statements
  • Works across single or multiple companies

Property

owners & landlords

Accountants

& bookkeepers

Directors

managing multiple companies

😰

Newbies to

Make Tax Digital

Email Grace

Email Grace

Bills, statements, PDFs, images, spreadsheets

(with or without instructions)

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Grace AI Avatar

Grace processes it

  • Understands document type
  • Identifies company, tracking, rules
  • Applies logic (or learns new)
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Xero Drafts

  • Correct account codes
  • Correct tracking
  • Correct company
  • Fully assigned line items

Swipe to see all plans

Drafts only · No automatic posting · Built for single & multi-company Xero users

Try for Free

Compatible with Xero only

30-day trial with included processing credit. Usage depends on document complexity.